Backus Staff

Please call our office for employment opportunities. 218-285-7225.

Job Title: Event-Program Coordinator

Function:  Under limited supervision, carries out all tasks listed relative to facility use, staffing support, food/refreshments and other duties as directed. 

Hours: Full Time

Reports to: Executive Director

Duties and responsibilities:

· Administration 

-Oversee Backus Programs and all activities including but not limited to Borealis Bards, KCC-TV, and Backus Music Club. 

- Schedule activities

- Maintain database of Backus program records, including but not limited to contacts, contracts, waivers, etc.

- Provide update for Arts and Programming Committee meetings

- Contribute to the newsletter on monthly basis 

· Attend meetings on behalf of programs supported

· Determine equipment needs and pursue ordering with direction from Executive Director and/or Business Manager.

· Carries out directive request at directions of Executive Director as needed

· Catering & Rentals – Schedule and prepare contracts for catering and short-term rentals as needed. Work with scheduled renters to finalize and execute (work) their events such as meetings, luncheons, workshops, dinners, parties, receptions, etc. Provide Business Manager with scheduled dates and menus.

· Events – Work with Business Manager to plan and execute annual and new events. Ensure events are properly staffed with volunteers

· Manage volleyball, Walkercise, and basketball schedule, with particular focus on basketball practices and games

· Performances – At the direction of the Arts and Programming Committee, book artists, prepare contracts, review artist riders, coordinate technical requirements with artists. Secure sponsorships for performing arts series.

· Marketing/Promotion for all events (posters, newspaper, radio, online, etc), print tickets, outreach tickets, complimentary tickets, table tents, and other printed materials

· Cash Bar

- Provide Business Manager with inventory numbers for Cost of Goods Sold recording

· Summer Arts Week – Work with Business Manager as needed

· Work a mix of on-site and flexible hours at discretion of the Business Manager that may include some evenings and weekends

· Assist Administrative Assistant in general as needed

· And other duties as assigned